Exhibitor Resource Center

Shell Scheme Fascia / Fingerboards

Every shell scheme stand will have to include fascia and name board. You will not be able to remove fascia or name board for the MRO EUROPE 2025 event. There will be an addition of a fingerboard which will highlight your booth number.

New Exhibitor Registration

Your company's designated marketing contact will receive a unique registration link to register your booth staff. This replaces the previous system of using a public registration link.

Key Benefits for You

• Enhanced Control: Your company maintains full control over who registers as booth staff
• Time-Saving Features:
  • populated company information
  • Automatic booth number inclusion
  • Address details already filled in
• Seamless App Integration: All registered booth staff will be automatically connected to your company's profile in the event app

Please wait for your registration link. If you have not received by 30 May 2025, or you have questions, please contact [email protected]

Upgraded Exhibitor List & Exhibitor Profiles

The new exhibitor list is a more dynamic listing and offers an enhanced online profile that appears on both the main event website and mobile app. You only have to update your profile in one place.

The new process:

• You will now login to the event app directly to manage your company profile information
• All exhibitors have the option to upload a logo, description, product categories, social media information and team members
• All exhibitors are also able to add Products, News and Exhibitor Events taking place during the event
• All exhibitors may choose 3 product categories (gold level sponsors up to 5; platinum and above up to 7)

Further details to follow once the app launches (end of May?)

Lead Retrievals now via the app/Expo platform

The event app is now the single destination to manage your leads, generating before, during and after the event. All exhibitors have the option to add lead scanning to their profile, giving all associated team members the power to scan a badge, categorize, rate and make notes on each lead. More details can be found in the manual and will be realised soon.

Key Features:

• Single purchase of lead retrieval enables lead scanning ability for all team members
• Team admins can download leads in real time
• Exhibitor dashboard showing who is interacting with your company profile, products and team members
• Ability to scan badges, categorize leads, rate leads and make notes, including offline scanning of badges
• Option to add custom questions to help refine leads further

Details on how to order will be released soon, but please contact [email protected] for more details

Better Stands

We are strongly encouraging all exhibitors and their appointed contractors to join us in not building disposable stands. The Better Stands programme has been divided into three key stages – Bronze, Silver and Gold. This helps facilitate the transition from disposable to reusable stands and at Aviation Week Network we are committed to have all raw space stands at BRONZE level as a minimum in 2025. Our team will be carrying out onsite assessments to score a sample of stands are the 2025 event, for more information click here.

Without careful planning, shipping everything from brochures to booths can be a difficult and costly process. The venue and organisers cannot take responsibility for any deliveries. If you are not there to sign for them, the delivery will be turned away.

Click here to download the TWI information pack which includes deadlines, addresses, contacts and packing advise.

As the official service contractor, TWI is the exclusive provider of freight services. This includes:

• Material handling includes unloading your exhibit material
• Storing in advance at the warehouse
• Delivering to the booth
• Handling empty containers to and from storage
• Removing material from the booth for outbound carriers

PRE-ADVISE

Please email advance copies of the Airway Bill / Express  Release  Bill of Lading, commercial invoice, and pre-alert to Tim Marchant with DSV:

Tim Marchant - [email protected]

Include TWI Operations in copy:  

Andrea Lawson – [email protected]

Tyler Hunt - [email protected]

Please note that using a consolidator may delay customs clearance and delivery.  Any deconsolidation charges will be passed on to you at cost plus 5%.

SHIPPING FROM THE US & CANADA

Tyler Hunt
T: +1 702 691 9091
E: [email protected]

US: 23rd September

Chris Drum
[email protected]

Canada: 23rd September  

Whitney Aslett
[email protected]    

ExceL London Hospitality is the exclusive provider of all food and beverage services at MRO Europe.

Show Management requests that all alcoholic beverages be served after 1 pm and must take place in the exhibition hall only. No alcoholic beverages can be removed from the exhibition and all receptions must end by the time the exhibition hall closes for the day. No receptions are permitted after official exhibition hours.

ll EXHIBITORS, regardless of booth size or type, and EACs must submit a valid Certificate of Insurance. COIs must include the coverages and designations outlined for each show. Proof of insurance must be submitted at least 30 days prior to show open. 

Exhibitors are required to carry property and liability insurance in amounts sufficient to cover any losses or liabilities exhibitor may incur in connection with the Show, including without limitation, due to damage or loss to exhibitor’s property or injury to the person and/or property of others. Notwithstanding the foregoing and except as otherwise provided in the Exhibitor Resource Center, always that exhibitor has access to the Show grounds, exhibitors shall maintain at a minimum the following insurance from an insurance company rated B+ or above by A.M. Best Company (or equivalent insurance rating agency):

General commercial liability insurance, including contractual liability and advertising injury coverage, with a minimum liability limit of not less than $1,000,000 combined single limit per occurrence and $2,000,000 aggregate.

Exhibitor’s policy should add Informa Media, Inc. and Informa Business Media, Inc. and their respective affiliates, the applicable Show facility, and/or any other official exhibitor service contractor as additional insureds.

By executing the Agreement, exhibitor represents and warrants that it has all such insurance in effect and that it shall maintain all such insurance at least through exhibitor’s occupancy of the exhibit space and the Show facility. If requested by Show Management, the exhibitor shall provide a certificate of insurance evidencing the required coverage.

Your COI must include the following:

• Producer: Exhibitors Insurance company & their address:
• Insured: The exhibitor & their address:
• Contact info
• Insurer(s) affording coverage: See requirements above
• Type of Insurance
• Policy number
• Effective Dates: Must include all move in and move out days
• Limits
• Description of Operations/ Locations/ Vehicles: 
• Additionally Insured: Must include Informa Media, Aviation Week Network, Freeman (general contractor), and the Excel London, their agents, directors, and employees
• Certificate holder / address of certificate holder: Informa Media
• Authorized Representative Signature

The certificate of Insurance can be submitted via the EAC form.

If you cannot find any information in the ERC or manual, please contact:

[email protected]