Exhibitor Resource Center

You will be expected to produce a professionally built custom stand with a high level of finish and safety compliance and one that is in line with the high-quality, professional nature of the event. Please note space only stands do not receive carpet, walls or electrics.

All raw space stands must submit their plans & documents online here for Abraxys, our official Health & Safety partner to review and issue permission to build. The deadline for complex stands is Friday 1st September 2023 and for non-complex stands is Friday 15th September 2023.

• Detailed scale drawings including: 
  • Elevation and plan views, include any proposed rigged elements 
  • All dimensions in the form of drawings and calculations (not photographs)
  • Description of your flooring & materials 
  • Calculations are to prove that the stand is stable and capable of supporting the loads of anything which will be supported
  • If applicable, ground based elements supported by the venues drop wires must be detailed on technical plan drawings submitted for review. 
• A risk assessment (to include electrical hazards, working at height & fire hazards including naked flame, LPG)  
• Method statement - Please ensure your method statement includes your planned date of arrival on site to commence build up and contact details (name, mobile) of your project manager on site responsible for build up and breakdown.   

Failure to submit your designs may result in an inability to exhibit.

Please refer to the exhibitor manual for further details & display rules.

Note: If you require a technical floorplan please email: [email protected]

Without careful planning, shipping everything from brochures to booths can be a difficult and costly process. The venue and organisers cannot take responsibility for any deliveries. If you are not there to sign for them, the delivery will be turned away.

Click here to download the TWI information pack which includes deadlines, addresses, contacts and packing advise.

As the official service contractor, TWI is the exclusive provider of freight services. This includes:

• Material handling includes unloading your exhibit material
• Storing in advance at the warehouse
• Delivering to the booth
• Handling empty containers to and from storage
• Removing material from the booth for outbound carriers

Amsterdam RAI is the exclusive provider of all food and beverage services at MRO Europe.

Show Management requests that all alcoholic beverages be served after 1 pm and must take place in the exhibition hall only. No alcoholic beverages can be removed from the exhibition and all receptions must end by the time the exhibition hall closes for the day. No receptions are permitted after official exhibition hours.

Exhibitors are required to carry property and liability insurance in amounts sufficient to cover any losses or liabilities exhibitor may incur in connection with the Show, including without limitation, due to damage or loss to exhibitor’s property or injury to the person and/or property of others. Notwithstanding the foregoing and except as otherwise provided in the Exhibitor Resource Center, at all times that exhibitor has access to the Show grounds, exhibitor shall maintain at a minimum the following insurance from an insurance company rated B+ or above by A.M. Best Company (or equivalent insurance rating agency):

General commercial liability insurance, including contractual liability and advertising injury coverage, with a minimum liability limit of not less than $1,000,000 combined single limit per occurrence and $2,000,000 aggregate.

Exhibitor’s policy should add Informa Media, Inc. and Informa Business Media, Inc. and their respective affiliates, the applicable Show facility, and/or any other official exhibitor service contractor as additional insureds.

By executing the Agreement, exhibitor represents and warrants that it has all such

insurance in effect and that it shall maintain all such insurance at least through exhibitor’s occupancy of the exhibit space and the Show facility. If requested by Show Management, exhibitor shall provide a certificate of insurance evidencing the required coverage.

Your COI must include the following:

• Producer: Exhibitors Insurance company & their address:
• Insured: The exhibitor & their address:
• Contact info
• Insurer(s) affording coverage: See requirements above
• Type of Insurance
• Policy number
• Effective Dates: Must include all move in and move out days
• Limits
• Description of Operations/ Locations/ Vehicles: Additionally Insured: Must include Informa Media, Aviation Week Network, Freeman (general contractor), and the
• RAI Amsterdam, their agents, directors, and employees
• Certificate holder / address of certificate holder: Informa Media
• Authorized Representative Signature

The certificate of Insurance can be submitted via the EAC form, or sent directly to [email protected]

If you are in need of insurance we recommend exhibitorsinsurance.com.  Please use THIS LINK or download the FORM to obtain insurance and submit