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Excel London
London, UK
Conference: October 14-15, 2025
Exhibition: October 15-16, 2025
Thank you for exhibiting at MRO Europe 2025 at the Excel London. We look forward to helping exhibitors, attendees, contractors, stand builders navigate through the show.
Please make sure to download and refer to the Exhibitor Manual
Every shell scheme stand will have to include fascia and name board. You will not be able to remove fascia or name board for the MRO EUROPE 2025 event. There will be an addition of a fingerboard which will highlight your booth number.
Your company's designated marketing contact will receive a unique registration link to register your booth staff. This replaces the previous system of using a public registration link.
Key Benefits for You
Please wait for your registration link. If you have not received by 30 May 2025, or you have questions, please contact [email protected]
The new exhibitor list is a more dynamic listing and offers an enhanced online profile that appears on both the main event website and mobile app. You only have to update your profile in one place.
The new process:
Further details to follow once the app launches (end of May?)
The event app is now the single destination to manage your leads, generating before, during and after the event. All exhibitors have the option to add lead scanning to their profile, giving all associated team members the power to scan a badge, categorize, rate and make notes on each lead. More details can be found in the manual and will be realised soon.
Key Features:
Details on how to order will be released soon, but please contact [email protected] for more details
We are strongly encouraging all exhibitors and their appointed contractors to join us in not building disposable stands. The Better Stands programme has been divided into three key stages – Bronze, Silver and Gold. This helps facilitate the transition from disposable to reusable stands and at Aviation Week Network we are committed to have all raw space stands at BRONZE level as a minimum in 2025. Our team will be carrying out onsite assessments to score a sample of stands are the 2025 event, for more information click here.
Services |
Supplier |
Deadline |
General Service Contractor
|
Freeman |
Early Bird Deadline 5th September – Graphics 11th September – Everything else |
Venue Services
|
Excel |
Early Bird Deadline 13 Sep Final Deadline 11 Oct |
Stand Plan Submissions | Abraxys |
Complex Stands Deadline 29th August |
Freight / Shipping (US & Canada)
|
Tyler Hunt – [email protected] Tim Marchant / Jesse James - [email protected] - [email protected] |
For US exhibitors: 23rd September Rest of the world exhibitors: Air - 1st October Sea-25th September |
Below you will find all the dates and times for the event. Please be aware that some of the times may be subject to change. If any changes to this schedule are made, we will alert you via email.
Build Up |
|
SUNDAY, 12TH OCTOBER | 08:00 – 20:00 Raw Space Only |
MONDAY, 13TH OCTOBER | 08:00 – 20:00 Raw Space Only |
TUESDAY, 14TH OCTOBER* | 08:00 – 14:00 Raw Space (Constructions must be finished no later than 2pm) |
08:00 – 19:00 | |
14:00 – 19:00 Raw Space (Decoration Only) Shell Scheme | |
**(All aisles and gangways to be clear from 5pm) | |
The exhibition will be open for visitors |
|
WEDNESDAY 15TH OCTOBER | 09:30 - 17:30 |
THURSDAY 16TH OCTOBER | 09:30 - 16:00 |
Conference Hours |
|
TUESDAY 14TH OCTOBER | 09:30 - 17:30 |
WEDNESDAY 15TH OCTOBER | 10:00 – 13:30 |
Registration Hours(Registration will take place inside the hall) |
|
TUESDAY 14TH OCTOBER | 08:00 – 19:00 |
WEDNESDAY 15TH OCTOBER | 08:00 – 17:30 |
THURSDAY 16TH OCTOBER | 08:30 – 16:00 |
Breakdown |
|
THURSDAY 16TH OCTOBER | 16:00 - 18:00 |
No contractors on the show floor before 6pm for carpet and freight | |
16:00 - 17:00 Removal of hand-held goods only | |
FRIDAY 17TH OCTOBER | 08:00 – 13:00 |
Please note for the build-up & breakdown:
Exhibitors who would like to attend conference sessions may also purchase discounted conference/session badges by choosing either Exhibitor All Access or Exhibitor/Individual Sessions. You will need a promotion code in order to receive your discount, please contact [email protected] . More information will be available with how to register your team.
Booth personnel is unlimited at the MRO events.
All contractors, suppliers, and vendors are required to complete the EAC form https://fs2.formsite.com/AW-Events/form58/index.html
Upon arrival at the convention centre, security will provide bracelets to all contractors that have completed the EAC forms at Contractor 2 entrance.
Raw space booths include only the space on the show floor. The exhibitor is responsible for the design, construction and furnishing of the stand. You will be expected to produce a professionally built custom stand with a high level of finish and safety compliance and one that is in line with the high-quality, professional nature of the event. Please note space only stands do not receive carpet, walls, or electrics.
All Island and/or raw-space booths must submit their plans online here no later than Friday 29th August.
Additional services including Internet, floral, etc. can be ordered via the Excel Web shop. Catering can be ordered here
A complex structure is defined as any form of construction which would normally be designed by an engineer and has, through a risk assessment, been found to provide a significant risk.
Please make sure your stand is in compliance with all of the display and health and safety guidelines. The maximum allowable height for island booths is 4 meters (13 feet). A variance to 6 meters (20 feet) may be issued with permission from show management. The maximum height for linear (inline) stands is 2.5 meters (8 feet).
All stands that are 4 meters or greater, and/or deemed complex for any reason will need to be approved by a structural engineer appointed by Show Management. The exhibitor will be billed directly by the structural engineer.
Fees for Complex Structures
Fees are:
Note: this is a venue requirement and Aviation Week Network are not profiting from this.
Without careful planning, shipping everything from brochures to booths can be a difficult and costly process. The venue and organisers cannot take responsibility for any deliveries. If you are not there to sign for them, the delivery will be turned away.
Click here to download the TWI information pack which includes deadlines, addresses, contacts and packing advise.
As the official service contractor, TWI is the exclusive provider of freight services. This includes:
Please email advance copies of the Airway Bill / Express Release Bill of Lading, commercial invoice, and pre-alert to Tim Marchant with DSV:
Tim Marchant - [email protected]
Include TWI Operations in copy:
Andrea Lawson – [email protected]
Tyler Hunt - [email protected]
Please note that using a consolidator may delay customs clearance and delivery. Any deconsolidation charges will be passed on to you at cost plus 5%.
Tyler Hunt
T: +1 702 691 9091
E: [email protected]
US: 23rd September
Chris Drum
[email protected]
Canada: 23rd September
Whitney Aslett
[email protected]
ExceL London Hospitality is the exclusive provider of all food and beverage services at MRO Europe.
Show Management requests that all alcoholic beverages be served after 1 pm and must take place in the exhibition hall only. No alcoholic beverages can be removed from the exhibition and all receptions must end by the time the exhibition hall closes for the day. No receptions are permitted after official exhibition hours.
ll EXHIBITORS, regardless of booth size or type, and EACs must submit a valid Certificate of Insurance. COIs must include the coverages and designations outlined for each show. Proof of insurance must be submitted at least 30 days prior to show open.
Exhibitors are required to carry property and liability insurance in amounts sufficient to cover any losses or liabilities exhibitor may incur in connection with the Show, including without limitation, due to damage or loss to exhibitor’s property or injury to the person and/or property of others. Notwithstanding the foregoing and except as otherwise provided in the Exhibitor Resource Center, always that exhibitor has access to the Show grounds, exhibitors shall maintain at a minimum the following insurance from an insurance company rated B+ or above by A.M. Best Company (or equivalent insurance rating agency):
General commercial liability insurance, including contractual liability and advertising injury coverage, with a minimum liability limit of not less than $1,000,000 combined single limit per occurrence and $2,000,000 aggregate.
Exhibitor’s policy should add Informa Media, Inc. and Informa Business Media, Inc. and their respective affiliates, the applicable Show facility, and/or any other official exhibitor service contractor as additional insureds.
By executing the Agreement, exhibitor represents and warrants that it has all such insurance in effect and that it shall maintain all such insurance at least through exhibitor’s occupancy of the exhibit space and the Show facility. If requested by Show Management, the exhibitor shall provide a certificate of insurance evidencing the required coverage.
Your COI must include the following:
The certificate of Insurance can be submitted via the EAC form.
If you cannot find any information in the ERC or manual, please contact: