MRO Europe is part of the Informa Markets Division of Informa PLC

Informa
Informa
Conference: October 22-23, 2024
Exhibition: October 23-24, 2024

Exhibitor Resource Center

Thank you for exhibiting at MRO Europe 2024 at the Fira, Barcelona. We look forward to helping exhibitors, attendees, contractors, standbuilders navigate through the show.

Additional information available June 2024.

Multiple companies have been contacting Aviation Week MRO event exhibitors claiming to ship your materials - cheap. Aviation Week Network’s OFFICIAL VENDORS are listed and vetted. These bogus companies have no association with Aviation Week and are not authorized to use the Aviation Week MRO brand.

 

It appears as though the vendors that are sending these messages are simply spamming and cold-calling companies that appear on the event’s pages or advertising via social media. We sincerely advise you NOT to engage with any of these non-official companies regarding any of our events.  If you have any questions/doubts, please contact us directly or email [email protected]

We’re sorry for the inconvenience that these spammers cause you — we get these emails too.

Services 

Supplier 

Deadline

General Service Contractor

  • Shell Scheme
  • Graphics
  • Floor Coverings
  • Furniture
  • Custom Build
  • AV (for shell scheme)
  • Electrics (for all)

Freeman
E: [email protected] 
T: +44 (0) 20 3893 5702

Webshop coming soon!

Early Bird Deadline
6th September 2024

Venue Services

  • Catering
  • Internet
  • Cleaning
  • Rigging
  • Hosts & Hostesses 
  • Water & Waste
  • Piped Services

Fira Barcelona
E: [email protected] 
T: +34 93 233 20 00

For catering queries please contact:
[email protected]

Webshop coming soon!

Early Bird –
3rd October

Onsite Freight / Shipping

  • Material Handling
  • Empty Containers 
  • Forklift Rental

Comarfex
E: [email protected]  
[email protected] 
T: + 34  93  319 12 69


Stand Plan Submissions

Abraxys
E: [email protected]

Complex Stands
30th August 2024

Non Complex Stands
Friday 13th September

Freight / Shipping (US & Canada) 

TWI
Contact: Jennifer Padilla
E: [email protected]

9th October 2024

Lead Retrieval 

Capture Technologies 
E: [email protected] 
T: +1 973 89 7600



Exhibitor Build-Up

Sunday, 20th October 8am – 8pm Raw Space Only
Monday, 21st October  8am – 8pm Raw Space Only
Tuesday, 22nd October 
(All aisles and gangways to be clear from 5pm)
8am – 2pm Raw Space
(Constructions must be finished no later than 2pm)
  3pm – 7pm Raw Space
(Decoration Only)
  8am – 7pm  Shell Scheme

The Exhibition will be open for visitors

Wednesday, 23rd October 9.30am – 5.30pm
Thursday, 24th October  9.30am – 4pm 

Registration Hours

(Registration will take place inside the Hall)

Tuesday, 22nd October  8am – 6pm
Wednesday, 23rd October 8am – 5.30pm
Thursday, 24th October  8am – 4pm 

Exhibitor Breakdown

Thursday, 24th October 4pm – 9pm
(4pm - 4.30pm removal of hand-held goods only)
Friday, 25th October 8am – 1pm 

EXHIBITORS

Click here to register your team. Exhibitors who would like to attend conference sessions may also purchase discounted conference/session badges by choosing either Exhibitor All Access or Exhibitor/Individual Sessions. You will need a promotion code in order to receive your discount, please contact [email protected] .

Booth personnel is unlimited at the MRO events.

CONTRACTORS

All contractors, suppliers, and vendors are required to complete the EAC form https://fs2.formsite.com/AW-Events/form58/index.html

In addition to this, any person present in the exhibition halls during build-up and breakdown must register and collect a pass from the Fira. 

  • Each shell scheme stand will be 2.48m high with white infill panels
  • Black vinyl lettering to a 300mm high White fascia infills to each open elevation.
  • Each shell scheme stand will include 1 x 500w Socket & 2 x 100w Spotlights.
  • Your shell scheme stand carpet will be grey. 
  • Graphics and furniture are not included with a shell scheme stand, but can be ordered with Freeman at an additional cost

You will be expected to produce a professionally built custom stand with a high level of finish and safety compliance and one that is in line with the high-quality, professional nature of the event. Please note space only stands do not receive carpet, walls or electrics.

All raw space stands must submit their plans & documents to our Abraxys, our H&S partner:

Submissions must include:

  • Detailed scale drawings including: 
    • Elevation and plan views, include any proposed rigged elements 
    • All dimensions in the form of drawings and calculations (not photographs)
    • Description of your flooring & materials 
    • Calculations are to prove that the stand is stable and capable of supporting the loads of anything which will be supported
    • If applicable, ground based elements supported by the venues drop wires must be detailed on technical plan drawings submitted for review. 
  • A risk assessment (to include electrical hazards, working at height & fire hazards including naked flame, LPG)  
  • Method statement - Please ensure your method statement includes your planned date of arrival on site to commence build up and contact details (name, mobile) of your project manager on site responsible for build up and breakdown.   

Failure to submit your designs may result in an inability to exhibit.

Note: If you require a technical floorplan please email [email protected]  

Without careful planning, shipping everything from brochures to booths can be a difficult and costly process. The venue and organisers cannot take responsibility for any deliveries. If you are not there to sign for them, the delivery will be turned away.

Click here to download the TWI information pack which includes deadlines, addresses, contacts and packing advise.

As the official service contractor, TWI is the exclusive provider of freight services. This includes:

  • Material handling includes unloading your exhibit material
  • Storing in advance at the warehouse
  • Delivering to the booth
  • Handling empty containers to and from storage
  • Removing material from the booth for outbound carriers

Fira Barcelona Servifira is the exclusive provider of all food and beverage services at MRO Europe.

Show Management requests that all alcoholic beverages be served after 1 pm and must take place in the exhibition hall only. No alcoholic beverages can be removed from the exhibition and all receptions must end by the time the exhibition hall closes for the day. No receptions are permitted after official exhibition hours.

Exhibitors are required to carry property and liability insurance in amounts sufficient to cover any losses or liabilities exhibitor may incur in connection with the Show, including without limitation, due to damage or loss to exhibitor’s property or injury to the person and/or property of others. Notwithstanding the foregoing and except as otherwise provided in the Exhibitor Resource Center, at all times that exhibitor has access to the Show grounds, exhibitor shall maintain at a minimum the following insurance from an insurance company rated B+ or above by A.M. Best Company (or equivalent insurance rating agency):

General commercial liability insurance, including contractual liability and advertising injury coverage, with a minimum liability limit of not less than $1,000,000 combined single limit per occurrence and $2,000,000 aggregate.

Exhibitor’s policy should add Informa Media, Inc. and Informa Business Media, Inc. and their respective affiliates, the applicable Show facility, and/or any other official exhibitor service contractor as additional insureds.

By executing the Agreement, exhibitor represents and warrants that it has all such insurance in effect and that it shall maintain all such insurance at least through exhibitor’s occupancy of the exhibit space and the Show facility. If requested by Show Management, exhibitor shall provide a certificate of insurance evidencing the required coverage.

Your COI must include the following:

  • Producer: Exhibitors Insurance company & their address:
  • Insured: The exhibitor & their address:
  • Contact info
  • Insurer(s) affording coverage: See requirements above
  • Type of Insurance
  • Policy number
  • Effective Dates: Must include all move in and move out days
  • Limits
  • Description of Operations/ Locations/ Vehicles: Additionally Insured: Must include Informa Media, Aviation Week Network, Freeman (general contractor), and the Fira Barcelona, their agents, directors, and employees
  • Certificate holder / address of certificate holder: Informa Media
  • Authorized Representative Signature

The certificate of Insurance can be submitted via the EAC form, or sent directly to [email protected]

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