MRO Europe is part of the Informa Markets Division of Informa PLC

Conference: October 17-18, 2023
Exhibition: October 18-19, 2023

Exhibitor Resource Center

Thank you for exhibiting at MRO Europe 2023 at the RAI in Amsterdam. We look forward to helping exhibitors, attendees, contractors, standbuilders navigate through the show.


Multiple companies have been contacting Aviation Week MRO event exhibitors claiming to ship your materials - cheap. Aviation Week Network’s OFFICIAL VENDORS are listed and vetted. These bogus companies have no association with Aviation Week and are not authorized to use the Aviation Week MRO brand.


It appears as though the vendors that are sending these messages are simply spamming and cold-calling companies that appear on the event’s pages or advertising via social media. We sincerely advise you NOT to engage with any of these non-official companies regarding any of our events.  If you have any questions/doubts, please contact us directly or email [email protected]

We’re sorry for the inconvenience that these spammers cause you — we get these emails too.




General Service Contractor

  • Shell Scheme
  • Graphics
  • Floor Coverings
  • Furniture
  • Custom Build

E: [email protected]
T: +44 (0) 20 3893 5702

Freeman Webshop

18 September 2023

Venue Services

  • Hosts / Hostesses
  • Electrics
  • Catering
  • Internet
  • Cleaning
  • Rigging
  • Water & Waste
  • Piped Services

Amsterdam RAI 
E: [email protected]

RAI Webshop

18 September 2023

Onsite Freight / Shipping

  • Material Handling
  • Empty Containers 
  • Forklift Rental

CEVA Showfreight 
Contact: Mark Jackson
E: [email protected] 

Raw Space Stand Plan Submission

Submission link: Stand Submission Form
E: [email protected]

1 September 2023
(Complex Stands)

15 September 2023
(Non-Complex Stands)

Freight / Shipping (US & Canada) 

Contact: Tyler Hunt
T: +1 702 691 9091
E: [email protected]

Audio Visual

ACS Audiovisual Solutions
E: [email protected] 
T: +31 (0)20 549 1515

Enquiries: [email protected]
Bookings: [email protected]

Lead Retrieval 

Capture Technologies 
E: [email protected]
T: +1 973 89 7600

Exhibitor Build-Up

Sunday, 15th October

9am – 6pm

Raw Space Only

Monday, 16th October 

8am – 7pm

Raw Space Only

Tuesday, 17th October 

8am – 3pm

Raw Space (Constructions must be finished no later than 3pm)


3pm – 7pm

Raw Space (Decoration Only)


8am – 7pm 

Shell Scheme

The Exhibition will be open for visitors

Wednesday, 18th October

9.30am – 5.30pm

Thursday, 19th October 

9.30am – 4pm 

Registration Hours

(Registration will take place inside the Hall)

Tuesday, 17th October 

8am – 6pm

Wednesday, 18th October

8am – 5.30pm

Thursday, 19th October 

8am – 4pm 

Exhibitor Breakdown

Thursday, 19th October 

4pm – 9pm (4pm - 4.30pm removal of hand-held goods only)

Friday, 20th October 

8am – 1pm 


Click here to register your team. Exhibitors who would like to attend conference sessions may also purchase discounted conference/session badges by choosing either Exhibitor All Access or Exhibitor/Individual Sessions. You will need a promotion code in order to receive your discount, please contact [email protected] .

Booth personnel is unlimited at the MRO events.


All contractors, suppliers, and vendors are required to complete the EAC form

In addition to this, any person present in the exhibition halls during build-up and breakdown must register and collect a pass from the RAI online here.

  • Each shell scheme stand will be 2.48m high with white infill panels
  • White vinyl lettering to a 300mm high Royal Blue fascia infills to each open elevation.
  • Each shell scheme stand will include 1 x 500w Socket & 2 x 100w Spotlights.
  • Your shell scheme stand carpet will be grey. 
  • Graphics and furniture are not included with a shell scheme stand, but can be ordered with Freeman at an additional cost

You will be expected to produce a professionally built custom stand with a high level of finish and safety compliance and one that is in line with the high-quality, professional nature of the event. Please note space only stands do not receive carpet, walls or electrics.

All raw space stands must submit their plans & documents online here for Abraxys, our official Health & Safety partner to review and issue permission to build. The deadline for complex stands is Friday 1st September 2023 and for non-complex stands is Friday 15th September 2023.

  • Detailed scale drawings including: 
    • Elevation and plan views, include any proposed rigged elements 
    • All dimensions in the form of drawings and calculations (not photographs)
    • Description of your flooring & materials 
    • Calculations are to prove that the stand is stable and capable of supporting the loads of anything which will be supported
    • If applicable, ground based elements supported by the venues drop wires must be detailed on technical plan drawings submitted for review. 
  • A risk assessment (to include electrical hazards, working at height & fire hazards including naked flame, LPG)  
  • Method statement - Please ensure your method statement includes your planned date of arrival on site to commence build up and contact details (name, mobile) of your project manager on site responsible for build up and breakdown.   

Failure to submit your designs may result in an inability to exhibit.

Please refer to the exhibitor manual for further details & display rules.

Note: If you require a technical floorplan please email: [email protected]

Without careful planning, shipping everything from brochures to booths can be a difficult and costly process. The venue and organisers cannot take responsibility for any deliveries. If you are not there to sign for them, the delivery will be turned away.

Click here to download the TWI information pack which includes deadlines, addresses, contacts and packing advise.

As the official service contractor, TWI is the exclusive provider of freight services. This includes:

  • Material handling includes unloading your exhibit material
  • Storing in advance at the warehouse
  • Delivering to the booth
  • Handling empty containers to and from storage
  • Removing material from the booth for outbound carriers

Amsterdam RAI is the exclusive provider of all food and beverage services at MRO Europe.

Show Management requests that all alcoholic beverages be served after 1 pm and must take place in the exhibition hall only. No alcoholic beverages can be removed from the exhibition and all receptions must end by the time the exhibition hall closes for the day. No receptions are permitted after official exhibition hours.

Exhibitors are required to carry property and liability insurance in amounts sufficient to cover any losses or liabilities exhibitor may incur in connection with the Show, including without limitation, due to damage or loss to exhibitor’s property or injury to the person and/or property of others. Notwithstanding the foregoing and except as otherwise provided in the Exhibitor Resource Center, at all times that exhibitor has access to the Show grounds, exhibitor shall maintain at a minimum the following insurance from an insurance company rated B+ or above by A.M. Best Company (or equivalent insurance rating agency):

General commercial liability insurance, including contractual liability and advertising injury coverage, with a minimum liability limit of not less than $1,000,000 combined single limit per occurrence and $2,000,000 aggregate.

Exhibitor’s policy should add Informa Media, Inc. and Informa Business Media, Inc. and their respective affiliates, the applicable Show facility, and/or any other official exhibitor service contractor as additional insureds.

By executing the Agreement, exhibitor represents and warrants that it has all such

insurance in effect and that it shall maintain all such insurance at least through exhibitor’s occupancy of the exhibit space and the Show facility. If requested by Show Management, exhibitor shall provide a certificate of insurance evidencing the required coverage.

Your COI must include the following:

  • Producer: Exhibitors Insurance company & their address:
  • Insured: The exhibitor & their address:
  • Contact info
  • Insurer(s) affording coverage: See requirements above
  • Type of Insurance
  • Policy number
  • Effective Dates: Must include all move in and move out days
  • Limits
  • Description of Operations/ Locations/ Vehicles: Additionally Insured: Must include Informa Media, Aviation Week Network, Freeman (general contractor), and the
  • RAI Amsterdam, their agents, directors, and employees
  • Certificate holder / address of certificate holder: Informa Media
  • Authorized Representative Signature

The certificate of Insurance can be submitted via the EAC form, or sent directly to [email protected]

If you are in need of insurance we recommend  Please use THIS LINK or download the FORM to obtain insurance and submit