Conference: October 15-17, 2019
Exhibition: October 16-17, 2019

London, UK
#MROE

Event Policies

Aviation Week MRO is committed to making sure that attendees, exhibitors and sponsors have the best possible experience at our events. Below please find our event policies. If you have any questions, please contact events@aviationweek.com.

Admission Policy/Required Proof of Business

All persons planning to attend Aviation Week’s MRO Event (the “Event”) must be registered with Aviation Week (“Show Management”), a division of Informa Markets. (“INFORMA”). The Event is a private trade show open to the trade only, and not open to the public. Individuals who cannot document their direct, professional affiliation to the trade are not qualified to attend the Event.

Badge Reprint Fee

If you lose or forget your badge, there will be a reprint fee for a replacement badge. To have a replacement badge printed please go to registration with your identification, and one will be printed for you for as detailed below:  Reprint Badge fees are $20.00 per badge.

Child Policy

Due to the business nature of this event, children under 16 are not permitted into the Exhibition Hall or the Conference during installation, official show days and teardown. Children ages 18 and older will be admitted to the Exhibition Hall during official hours, provided that they are registered, pay appropriate fees and with the understanding that they are the sole responsibility of an accompanying adult.

Email Policy

Show Management requires a unique email address be provided for all registrations to attend the Event. The unique email address is required to manage our directory of all attendees. It is also used by exhibitors to effectively provide follow-up with people who scanned your badge. By registering and providing your contact information, you acknowledge and agree to the use by INFORMA of your contact information to communicate with you about events, products, services and offerings by INFORMA, its brands, affiliates, and/or third-party partners, consistent with INFORMA’s Privacy Policy (accessible athttps://informa.com/generic-content/privacy-policy/ ). In addition, you understand that your personal information may be shared with sponsors of the Event, so they can contact you directly about their products or services. Please refer to the privacy policies of such sponsors for more details on how your information will be used by them.

Hospitality Functions/Outboarding

Hospitality functions (including meetings, conferences, special events and receptions, unless approved by Show Management) are not permitted during Show set-up days or Show days. Any hospitality function during the dates of the Show in the host city is reserved for exhibiting companies and must be approved by Show Management. “Outboarding” is also prohibited. Outboarding is when a company that is eligible or not allowed to exhibit/sponsor at the Show does not/cannot exhibit/sponsor, but hosts attendees/delegates from the Show, without Show Management’s approval during set-up days or Show days. Companies that engage in outboarding may be prohibited from participating at the Show as determined by Show Management. Registration badges will not be issued to any employee of a company prohibited from exhibiting due to outboarding. Exhibiting companies are encouraged to protect their investment and report any outboarding to Show Management.

Identification Policy/ Right to Verify Identity

Identification, in the form of the Event Badge, is always required while attending the Event. It will always be required for entry to the Event. Show Management reserves the right to verify the identity of any persons accepting and/or using an Event badge. Any person found using another person's badge will have the badge confiscated and will be asked to leave the premises or correctly register.

Photos and Videos

Only an Exhibitor may take photos or videos of its displays; however, no one is permitted to directly take pictures of any other display or instruct others to take such pictures without written permission of Show Management and the exhibitor whose display is being photographed. 

Right to Deny or Remove

We reserve the right to deny admission to or remove any party from the Event for any reason.

Suitcasing Policy

“Suitcasing” refers to the practice of attending a trade show and “working the aisles” from a suitcase or briefcase to solicit business from other attendees and exhibitors. The only legitimate location to conduct business during Show hours is within contracted exhibit space on the Show floor. Samples, giveaways, catalogues, pamphlets, souvenirs, industry publications and printed matter or promotional material of any kind may be distributed only by an exhibitor and its representatives (including hosts and hostesses) and only within the confines of its booth, with the exception only of designated sponsorships and marketing opportunities for which exhibitor has contracted with Show Management. Violations should be reported to Show Management.

Hold Harmless Policy

Informa and (i) its affiliates; (ii) the Event facility and its owners, affiliates, lessors and lessees; and (iii) official exhibit service contractors and security services (all of the foregoing in clauses (i) through (iii), collectively, “Show Providers”), and each of their respective officers, directors, officials, employees, agents, contractors, and representatives (collectively, “Representatives”) from and against any and all alleged and/or actual claims, actions, lawsuits, proceedings, damages, penalties, demands, losses, expenses, fees (including reasonable attorney fees), costs or liabilities of any kind or nature whatsoever (collectively, “Claims”), including but not limited to any Claim for property damage and/or personal injury, in connection with, caused by or arising out of the attendance at and/or participation in the Event by (A) you, (B) your Representatives (or any other party acting on your behalf), or (C) any of your servants, invitees, patrons or guests (all of the foregoing in clauses (B) and (C),collectively, “Related Parties”), whether as a result of (i) your or any Related Party’s act, omission, negligence or willful misconduct, (ii) your or any Related Party’s violation of any policy of, or breach or alleged breach of any agreement with, INFORMA or any other Show Provider, (iii) your or any Related Party’s violation of any applicable law, regulation, rule, or ordinance, (iv) your or any Related Party’s infringement of any third party rights, including without limitation, the infringement of any patented, trademarked, franchised or copyrighted music, materials, devices or dramatic rights used or incorporated in the Event by you or any Related Party, or (v) otherwise, and in each case, whether or not foreseeable. This provision shall survive any termination or expiration of this agreement.

All Event policies are subject to change at Show Management’s sole discretion.