Thank you for exhibiting at MRO Europe 2026 at the RAI, Amsterdam. We look forward to helping exhibitors, attendees, contractors, stand builders navigate through the show.

Below you will find all the dates and times for the event. Please be aware that some of the times may be subject to change. If any changes to this schedule are made, we will alert you via email.

Please note for the build-up & breakdown:

• Safety footwear and PPE must be worn during all of build-up / breakdown (no open -toed shoes) and hardhats must be worn when required.
• Your stand’s electricity will be turned off 30 minutes after the show closes. Temporary electrics can be ordered through Freeman for build-up and breakdown
• Please keep all gangways clear of stand furnishings, supplies, and boxes. The gangways need to be clear for the carpet to be pulled up and installed.
• Empty containers will begin to be returned after the gangway carpet has been installed and pulled up on breakdown. 
• You must leave your stand swept clean and remove all floor tape. Any remaining waste will be removed and billed back to the exhibitor.

EXHIBITORS

Booth personnel is unlimited at the MRO events. Your company's designated marketing contact will receive a unique registration link to register your booth staff. These will be sent via email by the end of May 2026.

CONTRACTORS

All contractors, suppliers, and vendors are required to complete the EAC form - https://fs2.formsite.com/AW- Events/form58/index

All contractors, suppliers, and vendors that visit the RAI must be in possession of a valid badge during build-up and breakdown. Registration is possible via the RAI’s system Workpass (link coming soon) 

After registration, your contractor will receive an email with pick up information and barcode. 

We strongly recommend pre registering to avoid long waiting times to register onsite.

Raw space booths include only the space on the show floor. The exhibitor is responsible for the design, construction and furnishing of the stand. You will be expected to produce a professionally built custom stand with a high level of finish and safety compliance and one that is in line with the high-quality, professional nature of the event. Please note space only stands do not receive carpet, walls, or electrics.

All Island and/or raw-space booths must submit their plans online here no later than 3rd September if they are complex and no later than 10th September if they are non-complex

Additional services including Internet, floral, etc. can be ordered via the RAI webshop. 

Complex Structures

A complex structure is defined as any form of construction which would normally be designed by an engineer and has, through a risk assessment, been found to provide a significant risk.

Please make sure your stand is in compliance with all of the display and health and safety guidelines. The maximum allowable height for island booths is 4 meters (13 feet). A variance to 6 meters (20 feet) may be issued with permission from show management. The maximum height for linear (inline) stands is 2.5 meters (8 feet).

All stands that are 4 meters or greater, and/or deemed complex for any reason will need to be approved by a structural engineer appointed by Show Management. The exhibitor will be billed directly by the structural engineer.

Fees for Complex Structures

• All complex structures are subject to an additional fee that will be billed directly from our Health & Safety Partner Abraxys 
• There is a £450 + vat (if VAT relevant) or equivalent Euro rate for all complex stands.  This is only payable if stand plans have been deemed complex by Abraxys.

GBP: https://www.abraxys.com/online-store/MRO-EUROPE-2026-COMPLEX-FEE-p823507155

EURO: https://www.abraxyseuro.online/online-store/MRO-2026-Complex-Structure-Fee-p823494073

Note: this is a venue requirement and Aviation Week Network are not profiting from this.

Without careful planning, shipping everything from brochures to booths can be a difficult and costly process. The venue and organisers cannot take responsibility for any deliveries. If you are not there to sign for them, the delivery will be turned away.

Download the TWI information pack which includes deadlines, addresses, contacts and packing advise. 

• TWI Shipping Instructions - US
• TWI Shipping Instructions - Canada
• TWI Shipping Instructions - Non-US or Canada

As the official service contractor, TWI is the exclusive provider of freight services. This includes:

• Material handling includes unloading your exhibit material
• Storing in advance at the warehouse
• Delivering to the booth
• Handling empty containers to and from storage
• Removing material from the booth for outbound carriers

Amsterdam RAI is the exclusive provider of all food and beverage services at MRO Europe.

Show Management requests that all alcoholic beverages be served after 1 pm and must take place in the exhibition hall only. No alcoholic beverages can be removed from the exhibition and all receptions must end by the time the exhibition hall closes for the day. No receptions are permitted after official exhibition hours.

Exhibitor is required to carry property and liability insurance in amounts sufficient to cover any losses or liabilities exhibitor may incur in connection with the Show, including without limitation, due to damage or loss to exhibitor’s property or injury to the person and/or property of others. Notwithstanding the foregoing and except as otherwise provided in the Exhibitor Resource Center, always that exhibitor has access to the Show grounds, exhibitors shall maintain at a minimum the following insurance from an insurance company rated B+ or above by A.M. Best Company (or equivalent insurance rating agency):

General commercial liability insurance, including contractual liability and advertising injury coverage, with a minimum liability limit of not less than $1,000,000 combined single limit per occurrence and $2,000,000 aggregate.

Exhibitor’s policy should add Informa Media, Inc. and Informa Business Media, Inc. and their respective affiliates, the applicable Show facility, and/or any other official exhibitor service contractor as additional insureds.

By executing the Agreement, exhibitor represents and warrants that it has all such insurance in effect and that it shall maintain all such insurance at least through exhibitor’s occupancy of the exhibit space and the Show facility. If requested by Show Management, the exhibitor shall provide a certificate of insurance evidencing the required coverage.

You have the option to obtain insurance through  www.exhibitorinsurance.com/ Informa Markets - SPEX TsCs FINAL_June2024.pdf

Your COI must include the following:

• Producer: Exhibitors Insurance company & their address
• Insured: The exhibitor & their address
• Contact info
• Insurer(s) affording coverage: See requirements above
• Type of Insurance
• Policy number
• Effective Dates: Must include all move in and move out days
• Limits
• Description of Operations/ Locations/ Vehicles: 
• Additionally Insured: Must include Informa Media, Aviation Week Network, Freeman (general contractor), and the Amsterdam RAI,  their agents, directors, and employees
• Certificate holder / address of certificate holder: Informa Media
• Authorized Representative Signature

The certificate of Insurance can be submitted via the EAC form.