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RAI
Amsterdam, The Netherlands
Conference: October 27-28, 2026
Exhibition: October 28-29, 2026
RAI
Amsterdam, The Netherlands
Conference: October 27-28, 2026
Exhibition: October 28-29, 2026
Thank you for exhibiting at MRO Europe 2025 at the Excel London. We look forward to helping exhibitors, attendees, contractors, stand builders navigate through the show.
Please make sure to download and refer to the Exhibitor Manual
Every shell scheme stand will have to include fascia and name board. You will not be able to remove fascia or name board for the MRO EUROPE 2025 event. There will be an addition of a fingerboard which will highlight your booth number.
New Exhibitor Registration
Your company's designated marketing contact will receive a unique registration link to register your booth staff. This replaces the previous system of using a public registration link.
Key Benefits for You
❯ Enhanced Control: Your company maintains full control over who registers as booth staff
❯ Time-Saving Features:
❯ populated company information
❯ Automatic booth number inclusion
❯ Address details already filled in
❯ Seamless App Integration: All registered booth staff will be automatically connected to your company's profile in the event app
Personalised registration links were sent to your appointed Marketing contact in May from noreply@reg.informaim.com. If you have not received this or have any questions, please contact events@aviationweek.co.uk.
Upgraded Exhibitor List & Exhibitor Profiles
The new exhibitor list is a more dynamic listing and offers an enhanced online profile that appears on both the main event website and mobile app. You only have to update your profile in one place.
The new process:
❯ You will now login to the event app directly to manage your company profile information
❯ All exhibitors have the option to upload a logo, description, product categories, social media information and team members
❯ All exhibitors are also able to add Products, News and Exhibitor Events taking place during the event
❯ All exhibitors may choose 3 product categories (gold level sponsors up to 5; platinum and above up to 7)
The app is now open to exhibitors to access and update the company profiles ahead of networking opening on the app in September. Please click here for further details on the app.
Lead Retrievals now via the app/Expo platform
The event app is now the single destination to manage your leads, generating before, during and after the event. All exhibitors have the option to add lead scanning to their profile, giving all associated team members the power to scan a badge, categorize, rate and make notes on each lead. More details can be found in the manual and will be realised soon.
Key Features:
❯ Single purchase of lead retrieval enables lead scanning ability for all team members
❯ Team admins can download leads in real time
❯ Exhibitor dashboard showing who is interacting with your company profile, products and team members
❯ Ability to scan badges, categorize leads, rate leads and make notes, including offline scanning of badges
❯ Option to add custom questions to help refine leads further
Click here to view the guide explaining the lead retrieval process in more detail.
Better Stands
We are strongly encouraging all exhibitors and their appointed contractors to join us in not building disposable stands. The Better Stands programme has been divided into three key stages – Bronze, Silver and Gold. This helps facilitate the transition from disposable to reusable stands and at Aviation Week Network we are committed to have all raw space stands at BRONZE level as a minimum in 2025. Our team will be carrying out onsite assessments to score a sample of stands are the 2025 event, for more information click here.
General Service
Freeman
E: EMEA.ExhibitorServices@freemanco.com
T: +44 (0) 20 3893 5702
Early Bird Deadline
5th September – Graphics
11th September – Everything else
Venue Services
Excel
E: exhibitororders@excel.london
T: +44 (0)20 7069 4400
Excel Venue Services: Exhibitor Service Center
For catering queries please contact: ExCeL London Hospitality
Rigging please go to page 14 of the manual
Early Bird Deadline
13 Sep
Final Deadline
11 Oct
Stand Plan
Submissions
Complex Stands Deadline
29th August
Freight / Shipping
(US & Canada)
TWI
Tyler Hunt – thunt@twigroup.com
DSV
Tim Marchant / Jesse James - timothy.marchant@dsv.com - jesse.james@dsv.com
For US exhibitors:
23rd September
Rest of the world exhibitors:
Air - 1st OctoberSea-25th September
**(All aisles and gangways to be clear from 5pm) |
| The exhibition will be open for visitors
|
| Conference Hours
|
| Registration Hours (Registration will take place inside the hall)
Breakdown
Please note for the build-up & breakdown: ❯ Safety footwear and PPE must be worn during build-up / breakdown (no open -toed shoes) and hardhats must be worn when required.❯ Your stand’s electricity will be turned off 30 minutes after the show closes. Temporary electrics can be ordered through Freeman for build-up and breakdown ❯ Please keep all gangways clear of stand furnishings, supplies, and boxes. The gangways need to be clear for the carpet to be pulled up and installed. ❯ Empty containers will begin to be returned after the gangway carpet has been installed and pulled up on breakdown. ❯ You must leave your stand swept clean and remove all floor tape. Any remaining waste will be removed and billed back to the exhibitor. |
EXHIBITORS
Exhibitors who would like to attend conference sessions may also purchase discounted conference/session badges by choosing either Exhibitor All Access or Exhibitor/Individual Sessions. You will need a promotion code in order to receive your discount, please contact events@aviationweek.co.uk . More information will be available with how to register your team.
Booth personnel is unlimited at the MRO events.
CONTRACTORS
All contractors, suppliers, and vendors are required to complete the EAC form https://fs2.formsite.com/AW-Events/form58/index.html
Upon arrival at the convention centre, security will provide bracelets to all contractors that have completed the EAC forms at Contractor Entrance 4 & 8.
Raw space booths include only the space on the show floor. The exhibitor is responsible for the design, construction and furnishing of the stand. You will be expected to produce a professionally built custom stand with a high level of finish and safety compliance and one that is in line with the high-quality, professional nature of the event. Please note space only stands do not receive carpet, walls, or electrics.
All Island and/or raw-space booths must submit their plans online here no later than Friday 29th August.
Additional services including Internet, floral, etc. can be ordered via the Excel Web shop. Catering can be ordered here
Complex Structures
A complex structure is defined as any form of construction which would normally be designed by an engineer and has, through a risk assessment, been found to provide a significant risk.
Please make sure your stand is in compliance with all of the display and health and safety guidelines. The maximum allowable height for island booths is 4 meters (13 feet). A variance to 6 meters (20 feet) may be issued with permission from show management. The maximum height for linear (inline) stands is 2.5 meters (8 feet).
All stands that are 4 meters or greater, and/or deemed complex for any reason will need to be approved by a structural engineer appointed by Show Management. The exhibitor will be billed directly by the structural engineer.
Fees for Complex Structures
❯ All complex structures are subject to an additional fee that will be billed directly from our official partner Campbell-Reith, the show appointed structural engineer
Fees are:
❯ £320 plus VAT for complex structures or complex rigged structures.£420 plus VAT for Double Deck structures (Double-deck structures are also subject to additional fees from show management)
Note: this is a venue requirement and Aviation Week Network are not profiting from this.
Without careful planning, shipping everything from brochures to booths can be a difficult and costly process. The venue and organisers cannot take responsibility for any deliveries. If you are not there to sign for them, the delivery will be turned away.
Click here to download the TWI information pack which includes deadlines, addresses, contacts and packing advise.
As the official service contractor, TWI is the exclusive provider of freight services. This includes:
❯ Material handling includes unloading your exhibit material
❯ Storing in advance at the warehouse
❯ Delivering to the booth
❯ Handling empty containers to and from storage
❯ Removing material from the booth for outbound carriers
PRE-ADVISE
Please email advance copies of the Airway Bill / Express Release Bill of Lading, commercial invoice, and pre-alert to Tim Marchant with DSV:
Tim Marchant - timothy.marchant@dsv.com
Include TWI Operations in copy:
Andrea Lawson – alawson@twigroup.com
Tyler Hunt - thunt@twigroup.com
Please note that using a consolidator may delay customs clearance and delivery. Any deconsolidation charges will be passed on to you at cost plus 5%.
SHIPPING FROM THE US & CANADA
Tyler HuntT: +1 702 691 9091
E: thunt@twigroup.com
US: 23rd September
Chris Drum
cdrum@twigroup.com
Canada: 23rd September
Whitney Aslett
waslett@twigroup.com
ExceL London Hospitality is the exclusive provider of all food and beverage services at MRO Europe.
Show Management requests that all alcoholic beverages be served after 1 pm and must take place in the exhibition hall only. No alcoholic beverages can be removed from the exhibition and all receptions must end by the time the exhibition hall closes for the day. No receptions are permitted after official exhibition hours.
ll EXHIBITORS, regardless of booth size or type, and EACs must submit a valid Certificate of Insurance. COIs must include the coverages and designations outlined for each show. Proof of insurance must be submitted at least 30 days prior to show open.
Exhibitors are required to carry property and liability insurance in amounts sufficient to cover any losses or liabilities exhibitor may incur in connection with the Show, including without limitation, due to damage or loss to exhibitor’s property or injury to the person and/or property of others. Notwithstanding the foregoing and except as otherwise provided in the Exhibitor Resource Center, always that exhibitor has access to the Show grounds, exhibitors shall maintain at a minimum the following insurance from an insurance company rated B+ or above by A.M. Best Company (or equivalent insurance rating agency):
General commercial liability insurance, including contractual liability and advertising injury coverage, with a minimum liability limit of not less than $1,000,000 combined single limit per occurrence and $2,000,000 aggregate.
Exhibitor’s policy should add Informa Media, Inc. and Informa Business Media, Inc. and their respective affiliates, the applicable Show facility, and/or any other official exhibitor service contractor as additional insureds.
By executing the Agreement, exhibitor represents and warrants that it has all such insurance in effect and that it shall maintain all such insurance at least through exhibitor’s occupancy of the exhibit space and the Show facility. If requested by Show Management, the exhibitor shall provide a certificate of insurance evidencing the required coverage.
Your COI must include the following:
❯ Producer: Exhibitors Insurance company & their address:
❯ Insured: The exhibitor & their address:
❯ Contact info
❯ Insurer(s) affording coverage: See requirements above
❯ Type of Insurance
❯ Policy number
❯ Effective Dates: Must include all move in and move out days
❯ Limits
❯ Description of Operations/ Locations/ Vehicles:
❯ Additionally Insured: Must include Informa Media, Aviation Week Network, Freeman (general contractor), and the Excel London, their agents, directors, and employees
❯ Certificate holder / address of certificate holder: Informa Media
❯ Authorized Representative Signature
The certificate of Insurance can be submitted via the EAC form for Contractors. And via this form for Exhibitors.
If you need to purchase insurance, click here
If you cannot find any information in the ERC or manual, please contact: